Public Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 5/8/2025 TIME: 5:00 PM
Agenda Attachment
LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING (SCHOOL BOARD WORK SESSION)
1. Meeting Call to Order Info
2. Discussion Regarding Forensic Audit vs Internal Control Consultation Info
MOTION TO GO INTO A CLOSED MEETING
1. Motion To Go Into A Closed Meeting Action
RECONVENE IN OPEN MEETING
1. Meeting Call to Order Info
CERTIFICATION OF CLOSED MEETING
1. A Resolution of Certification of the Closed Meeting of May 8, 2025 Pursuant to Section 2.2-3712 of the Code of Virginia Action
MEETING RECESS
1. Recess of Meeting Info
7:00 PM - RE-OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
3. Moment of Silence Info
4. The Mission of Suffolk Public Schools is to: * produce 21st century learners that will become productive citizens in society. * foster a dyamic, safe and nurturing learning environment. * partner with school community for the benefit of students and staff. * strengthen the school division by employing a highly qualified and diverse staff. * effectively and efficiently manage capital and human resources. * effectively communicate to increase community investment. Info
ACTION ON CLOSED MEETING ITEMS
1. Employee Appeal 24/25-2 Action
APPROVAL OF AGENDA
1. Approval of Agenda Action
PRESENTATION
1. Recognition of Honor Graduates - King's Fork High School Info
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items 1. Shirley Taylor Weaver - Re: Transgender Topic 2. James Peele - Re: School Board Budget 3. Deborah Chappell - Re: SPS School Board Fiscal Responsibility 4. Russell Chappell - Re: SPS School Board Fiscal Responsibility 5. Amber Snodgrass - Re: Forensic Audit & Transgender Policy 6. Janet McKinney - Re: Forensic Audit Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Field Trip: LHS Outdoor Track Team; Lynchburg, Virginia; June 6-7, 2025 Action
3. Field Trip: NRHS - Varsity Boys Basketball Team - Springfield, Virginia; June 20-22, 2025 Action
4. Field Trip: NRHS - Varsity Football Team - Greenville, North Carolina; June 21, 2025. Action
5. Field Trip: NRHS - BETA Club - Kissimmee, Florida; June 22-26, 2025 Action
6. Field Trip: NRHS - 9th - 12th Grade Teachers for Tomorrow Students - Orlando, Florida; June 25-29, 2025 Action
7. Field Trip: NRHS Varsity Basketball Team - Wilmington, North Carolina; December 26-29, 2025 Action
8. Field Trip: KFHS - 9th - 12th Grade Students - Hiroshima, Tokyo and Kyoto Japan; June 10-18, 2026. Action
9. Office of Student Services Report Action
10. Personnel Report - May 8, 2025 Action
UNFINISHED BUSINESS
1. Approval of Fiscal Year End 2025 Priorities for School Board, Pending Year End Funding Amounts Action
NEW BUSINESS
1. Vote to Approve the Cost of Cherry Beckert Attending a Subsequent (June 12, 2025) School Board Meeting Work Session Action
2. Vote on Date for School Board Town Hall Info/Action
3. VDOE Authorization of Signature in Absence of Division Superintendent Extension Action
4. Resolution 24/25-24: A Resolution Approving the Terms and Conditions of A Deed of Easement Between the School Board of the City of Suffolk and the City of Suffolk, Virginia Action
5. SUBJECT TO CITY COUNCIL APPROVAL: DRAFT Resolution 24/25 -29: A Resolution Of the School Board For the City of Suffolk, Virginia Adopting a Budget for Suffolk Public Schools for Fiscal Year 2025-2026 Totaling $243,413,773 which includes Local Funding from the City of Suffolk in the amount of $81,191,901. Any additional state funding will go through City Appropriation and School Board approval as Amendment #1 2025-2026, contracts will have the statement "subject to state and local appropriations" on them so that they can be released before 10 month staff is out for the Summer. Action
6. Resolution 24/25-27: A Resolution of the School Board for the City of Suffolk, Virginia Granting the School Superintendent the Authority to Obligate by Encumbrance Any Remaining Appropriated Funds Before the End of the Current Fiscal Year [June 30, 2025] for Certain Designated Repairs and/or Purchasing Needs of Suffolk Public Schools as Approved by the School Board Action
7. Resolution 24/25-28: A Resolution Of The School Board For The City Of Suffolk, Virginia Amending The 2024-2025 School Calendar For Suffolk Public Schools That Was Previously Approved By The School Board At Its Public Meeting Held On February 8, 2024 To Include May 23, 2025 As A Non-Work Day For School Employees And A Non-Instructional Day For Students Enrolled In Suffolk Public Schools Action
8. Special School Board Committee (Citizen Advisory Committees Review) Report Info/Action
9. Discussion About Dates For School Board Retreat In June Info
10. Ordinance 2024/25-86: An Ordinance Amending Chapter 1, Article 6, Section 1-6.2:1 (Effective July 1, 2025) entitled “Purpose Stated; Definitions; Discrimination, Harassment and Bullying Prohibited; Counseling Services; Use of Name and Gender Pronouns; Access to Student Records; Dress and Grooming Codes; Extracurricular Activities & Overnight Travel; Student Participation in Activities Determined by Sex; Access to Restrooms & Locker Rooms” of the Policies of the Suffolk City School Board - First Reading Info
11. Discussion Regarding Bank Days Info
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Non-Agenda Items 1. Barry Doughty - Re: Closing of Volunteer Program 2. Trevon Boone - Re: The National Pan-Hellenic Council Suffolk Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
MOTION TO GO INTO A SECOND CLOSED MEETING (if needed)
1. Motion To Go Into A Second Closed Meeting (If Needed) Action
CERTIFICATION OF SECOND CLOSED MEETING (if needed)
1. Certification of a (Second) Closed Meeting Action
ACTION ON SECOND CLOSED MEETING ITEM(S) (if needed)
1. Action On Second Closed Meeting Item Action
INFORMATION ITEMS
1. Accident Report April 2025 Info
2. Attendance Report - April 2025 Info
3. Capital Projects Financial Statement Info
4. Due to scheduling constraints with the monthly close-out of April, the Financial Report for April (Information Item) and the Payment of Bills and Payroll-April 2025 (New Business) are currently unavailable. Additionally, meeting minutes for April 9th, 10th, and 24th (Consent Agenda), are not available. All reports and minutes will be included in the May 22nd meeting agenda. Info
5. Citizens Advisory Committees Announcement Info
ADJOURNMENT
1. Adjournment of Meeting Info
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