Public Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 9/12/2024 TIME: 5:00 PM
Agenda Attachment
LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING (SCHOOL BOARD WORK SESSION)
1. Meeting Call to Order Info
2. Cell Phone Policy Discussion Info
3. CIP Discussion Info
4. School Board Engagement Discussion Info
MEETING RECESS
1. Recess of Meeting Info
7:00 PM - RE-OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
3. Moment of Silence Info
4. The Mission of Suffolk Public Schools is to: * produce 21st century learners that will become productive citizens in society. * foster a dyamic, safe and nurturing learning environment. * partner with school community for the benefit of students and staff. * strengthen the school division by employing a highly qualified and diverse staff. * effectively and efficiently manage capital and human resources. * effectively communicate to increase community investment. Info
APPROVAL OF AGENDA
1. Approval of Agenda Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items 1. Diana Yanez – Re: Executive Order 33 (Cell Phone-Free Education Policy) 2. Kirstyn O’Neill – Re: Citizen Advisory Committee (SEAC) Info
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Non-Agenda Items 1. Travis McKinney - Re: Suffolk School Board Forum 2. Fritz Whitfield, Sr. - Re: School Board Member Relations 3. Ross Boone - Re: School Board Member Relations Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report: a. Thank You To Our Community Partners for Back-To-School Donations: b. First Day of School - August 26, 2024 c. First Day of School "Senior Sunrise" at Lakeland High School d. Candace Credle, NRHS Marketing Teacher, is Named the 2024 VAME Region 4 Teacher of the Year & is Nominated VAME Region 4 Director e. Cremier Scott, Teacher Assistant at NRHS, Selected by Norfolk State University Men's Basketball Adopt-A-Classroom Initiative f. Suffolk News-Herald Athlete of the Week: Stenette Byrd, IV (NRHS) & Paige Starkey (KFHS) g. Student To Showcase Artwork on Suffolk News-Herald Newspaper Boxes h. "iTeach" Program Aims To Help SPS Fill Teacher Vacancies In The School Division i. New Media Honor Roll Recipient: James Robinson, Suffolk News- Herald j. Suffolk Public Schools' Letter From United States Senator Tim Kaine: Best Communities for Music Education Info
2. SPS School Board Candidate Forum Info
3. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Office of Student Services Report Action
3. Personnel Report -September 12, 2024 Action
4. School Board Meeting Minutes: August 7, 2024 - School Board Retreat August 15, 2024 - School Board Monthly Meeting Action
UNFINISHED BUSINESS
1. Citizen Advisory Committees Board Appointees and Membership 2024-2025 Action
2. National Organizational Affiliation for 2024-2025 School Year Action
3. Ordinance 2024/25-15: An Ordinance Amending Chapter 1, Article 3, Section 1-3.1 entitled “Employee Involvement Encouraged; Superintendent official representative; discrimination against any employee because of membership in an employee organization or participation in any lawful activities of the organization prohibited” of the Policies of the Suffolk City School Board - Second Reading Action
4. Ordinance 2024/25-16: An Ordinance Amending Chapter 1, Article 5, Section 1-5.1 entitled “Policy Statement Generally” of the Policies of the Suffolk City School Board - Second Reading Action
5. Ordinance 2024/25-17: An Ordinance Amending Chapter 1, Article 8, Section 1-8.7 entitled “Comprehensive Plan Required; when Literacy Plan required and posting requirements; Report presented to School Board” of the Policies of the Suffolk City School Board - Second Reading Action
6. Ordinance 2024/25-20: An Ordinance Amending Chapter 2, Article 3, Section 2-3.2 entitled “Regular Meetings; Special Meetings; Quorum; reports by school superintendent” of the Policies of the Suffolk City School Board - Second Reading Action
7. Ordinance 2024/25-21: An Ordinance Chapter 2, Article 4, Section 2-4.2 entitled “Meeting Participation by Electronic Communication; meeting minutes; attendance at closed meetings; definitions; when remote participation allowed; minute requirements when remote participation approved; when remote participation not approved; Quorum Required; when all virtual meetings allowed” of the Policies of the Suffolk City School Board - Second Reading Action
8. Ordinance 2024/25-22: An Ordinance Adding Chapter 2, Article 4, Section 2-4.2:1 entitled “When all-virtual public meetings allowed by committees of the School Board; when closed meeting held; limit on number of all virtual meetings by committees” of the Policies of the Suffolk City School Board - Second Reading Action
9. Ordinance 2024/25-23: An Ordinance Amending Chapter 3, Article 1, Section 3-1.4 entitled “Compensation and benefits for superintendent; when renegotiation of superintendent’s contract not permitted; notice requirement; severance benefits” of the Policies of the Suffolk City School Board - Second Reading Action
10. Ordinance 2024/25-24: An Ordinance Amending Chapter 3, Article 1, Section 3-1.9 entitled “Certain acts to be reported to the Superintendent and Principal; authority of principal to receive reports; principal to report acts of violence and substance abuse; when report by principal to law enforcement required” of the Policies of the Suffolk City School Board - Second Reading Action
11. Ordinance 2024/25-25: An Ordinance Amending Chapter 4, Article 6, Section 4-6.1 entitled “Statement of Policy; contractual authority of school superintendent; contracts not requiring sealed bids or competitive negotiation” of the Policies of the Suffolk City School Board - Second Reading Action
12. Ordinance 2024/25-26: An Ordinance Amending Chapter 4, Article 6, Section 4-6.2 entitled “Appointment of Purchasing Manager and duties of the school superintendent; spot purchases by employees; department purchases; full and open competition required” of the Policies of the Suffolk City School Board - First Reading and Adoption Action
13. Ordinance 2024/25-27: An Ordinance Adding Chapter 4, Article 13, Section 4-13.1:1 entitled “When buildings unsuitable for present use; viewpoints from community; other uses considered” of the Policies of the Suffolk City School Board - Second Reading Action
14. Ordinance 2024/25-28: An Ordinance Adding Chapter 4, Article 13, Section 4-13.3 entitled “A system of inventory required; reporting loss of or damage to school property” of the Policies of the Suffolk City School Board - Second Reading Action
15. Ordinance 2024/25-29: An Ordinance Amending Chapter 5, Article 2, Section 5-2.1 entitled “Written school crisis and emergency plan required; safety audits required” of the Policies of the Suffolk City School Board - Second Reading Action
16. Ordinance 2024/25-30: An Ordinance Amending Chapter 5, Article 2, Section 5-2.5 entitled “Fire drills required; Lock-Down Drills; School Bus Emergency Drills; Tornado Drills” of the Policies of the Suffolk City School Board - Second Reading Action
17. Ordinance 2024/25-32: An Ordinance Amending Chapter 6, Article 4, Section 6-4.1 entitled “Detailed education specifications provided by superintendent; consultation with local building official and state or local fire marshal” of the Policies of the Suffolk City School Board - Second Reading Action
18. Ordinance 2024/25-33: An Ordinance Amending Chapter 6, Article 6, Section 6-6.1 entitled “Building must be accessible to the disabled” of the Policies of the Suffolk City School Board - Second Reading Action
19. Ordinance 2024/25-34: An Ordinance Amending Chapter 7, Article 8, Section 7-8.1 entitled “Personnel files required; Access allowed; Unfounded information; dispute resolution; Teacher Performance Indicators; Written release required except in limited situations” of the Policies of the Suffolk City School Board - Second Reading Action
20. Ordinance 2024/25-35: An Ordinance Amending Chapter 7, Article 14, Section 7-14.1 entitled “Licensure Requirements; Provisional License; Non-Renewable License; Local License; Definitions; Employment categories; Days and hours employed specified in contract” of the Policies of the Suffolk City School Board - Second Reading Action
21. Ordinance 2024/25-36: An Ordinance Amending Chapter 9, Article 5, Section 9-5.2:1 entitled “Notice of Violation committed by students in alternative setting; plan for correcting behavior” of the Policies of the Suffolk City School Board - Second Reading Action
22. Ordinance 2024/25-44: An Ordinance Amending Chapter 9, Article 25, Section 9-25.2 entitled “School Meals; goals of the division; participation in the National School Lunch Program and others; alternate nutrition-related programs; unflavored water made available” of the Policies of the Suffolk City School Board - Second Reading Action
23. Ordinance 2024/25-45: An Ordinance Amending Chapter 9, Article 25, Section 9-25.3 entitled “Competitive Foods and Beverages; nutrition education; nutrition promotion; fundraisers” of the Policies of the Suffolk City School Board - Second Reading Action
24. Ordinance 2024/25-46: An Ordinance Amending Chapter 9, Article 26, Section 9-26.1 entitled “Statement of Policy; limited use of physical restraint” of the Policies of the Suffolk City School Board - Second Reading Action
25. Ordinance 2024/25-47: An Ordinance Amending Chapter 10, Article 5, Section 10-5.1 entitled “Public Appearances before the School Board; time limits for public comments; public participation at special or call meetings” of the Policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. Capital Improvement 2026-2035 Submittal to City of Suffolk Action
2. Resolution 2024/25-8: A Resolution of the School Board for the City Of Suffolk, Virginia Approving the 2020-2024 Triennial Assessment Regarding Suffolk Public Schools Implementation of the Wellness Policy Action
3. Payment of Bills and Payroll August 2024 Action
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
INFORMATION ITEMS
1. Accident Report August 2024 Info
2. Financial Report June 30, 2024 Info
3. Financial Report August 2024 Info
4. VSBA Take Your Legislator to School Month: Tuesday, November 12, 2024, 10 a.m. - 12 p.m. at Kilby Shores Elementary School Info
5. The Financial Report: Capital Projects is current unavailable and will be included on the October 10, 2024 School Board Meeting Agenda. Info
ADJOURNMENT
1. Adjournment of Meeting Info
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