Public Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 7/11/2024 TIME: 5:00 PM
Agenda Attachment
LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING (SCHOOL BOARD WORK SESSION)
1. Meeting Call to Order Info
2. SPS Vision 2024 Info
3. School Board Self Evaluation Committee Report Info
4. Setting the Date, Time, and Location for School Board Retreat Info
MOTION TO GO INTO FIRST CLOSED MEETING
1. Motion to Go Into First Closed Meeting Action
RECONVENE IN OPEN MEETING
1. Meeting Call to Order Info
CERTIFICATION OF FIRST CLOSED MEETING
1. A Resolution of Certification of the First Closed Meeting of July 11, 2024 Pursuant to Section 2-2.3712 of the Code of Virginia (1950), as Amended. Action
MEETING RECESS
1. Recess of Meeting Info
7:00 PM - RE-OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
3. Moment of Silence Info
4. The Mission of Suffolk Public Schools is to: * produce 21st century learners that will become productive citizens in society. * foster a dyamic, safe and nurturing learning environment. * partner with school community for the benefit of students and staff. * strengthen the school division by employing a highly qualified and diverse staff. * effectively and efficiently manage capital and human resources. * effectively communicate to increase community investment. Info
ACTION ON FIRST CLOSED MEETING ITEMS
1. Action on First Closed Meeting Item(s) Action
APPROVAL OF AGENDA
1. Approval of Agenda Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items 1. Travis McKinney - Re: School Safety 2. Jonathan Rankin - Re: Payment of Bills and Payroll/Kilby Shores Security/Safety Incident 3. Dr. Deborah Wahlstrom - Re: Purchase Cards, Ordinance 24/25-1, Charging Station 4. Brandon Randleman - Safety Audit Commitee and School Safety Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report: a. Class of 2024 Total Scholarships b. Suffolk Public Schools is Named A 2024 EVERFI Empowered District c. 2024 STEM Extravanganza d. CPPA Students Represent Suffolk Public Schools at the Virginia Department of Education e. Creekside Elementary Receives $5,000 Donation from Burlington Stores f. LHS Math Teacher, John Burkett, Joins the VA Department of Education's Leadership Team to Develop the Data Science Curriculum Throughout the State; Recent LHS Grad Joins Presentation Info
2. Kilby Shores Elementary School Report Info
3. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Field Trip: NRHS - Varsity Field Hockey Team - Conshohocken, PA; September 20-22, 2024 Action
3. Office of Student Services Report Action
4. Personnel Report - July 11, 2024 Action
5. School Board Meeting Minutes of June 13, 2024 Action
UNFINISHED BUSINESS
1. Professional Organizational Affiliation for 2024-2025 School Year Action
NEW BUSINESS
1. Setting the Date, Time, and Location for School Board Retreat Action
2. 2024-2025 Foundation Boards Appointments Action
3. Adjustment to School Board Meeting Date: January 9, 2025 move to January 16, 2025, 5 p.m. at King's Fork Middle School Action
4. Scheduling of the 2025 School Board Organizational Meeting for 6:00 p.m., Tuesday, January 7, 2025 at King's Fork Middle School Action
5. Ordinance 2024/25-1: An Ordinance Adding Chapter 2, Article 2, Section 2-2.1:1 entitled “School superintendent responsible for day-to-day school operations; quarterly school visits for full School Board; visits prearranged by school superintendent and purpose stated; no transaction of public business allowed; individual visits allowed” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
6. Ordinance 2024/25-2: An Ordinance Amending Chapter 2, Article 2, Section 2-2.7 entitled “School Board Standing Committees; Foundations; Special Committees” of the Policies of the Suffolk City School Board - First Reading Info
7. Ordinance 2024/25-3: An Ordinance Amending Chapter 2, Article 3, Section 2-3.2 entitled “Regular Meetings; Special Meetings; Quorum” of the Policies of the Suffolk City School Board - First Reading Info
8. Ordinance 2024/25-4: An Ordinance Amending Chapter 3, Article 1, Section 3-1.6 entitled “The responsibilities of the building principal; budget preparation; implementation of severe weather plans; make up days; waivers by Board of Education” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
9. Ordinance 2024/25-5: An Ordinance Amending Chapter 5, Article 2, Section 5-2.3 entitled “Reporting of hazardous conditions; labeling of toxic materials” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
10. Ordinance 2024/25-6: An Ordinance Amending Chapter 5, Article 2, Section 5-2.6 entitled “Emergency closings; notification thereof; parental involvement” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
11. Ordinance 2024/25-7: An Ordinance Amending Chapter 5, Article 2, Section 5-2.9 entitled “Staff certified in cardiopulmonary resuscitation, the Heimlich and first aid required” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
12. Ordinance 2024/25-8: An Ordinance Amending Chapter 5, Article 6, Section 5-6.2 entitled “Educational technology; definitions; establishment of foundation permitted; purchases of educational technology” of the Policies of the Suffolk City School Board - First Reading Info
13. Ordinance 2024/25-9: An Ordinance Amending Chapter 6, Article 3, Section 6-3.3 entitled “Inspection requirement” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
14. Ordinance 2024/25-10: An Ordinance Amending Chapter 8, Article 27, Section 8-27.2 entitled “Parental assistance with instruction” of the Policies of the Suffolk City School Board - First Reading Info
15. Ordinance 2024/25-11: An Ordinance Amending Chapter 8, Article 40, Section 8-40.1 entitled “Policy stated; neutrality required” of the Policies of the Suffolk City School Board - First Reading Info
16. Ordinance 2024/25-12: An Ordinance Amending Chapter 9, Article 12, Section 9-12.2 entitled “Weapons and children with disability” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
17. Ordinance 2024/25-13: An Ordinance Amending Chapter 9, Article 14, Section 9-14.2 entitled “Possession of a controlled substance, etc., mandatory expulsion; prevention and intervention required” of the Policies of the Suffolk City School Board- First Reading Info
18. Ordinance 2024/25-14: An Ordinance Amending Chapter 10, Article 18, Section 10-18.1 entitled “Cooperation encouraged” of the Policies of the Suffolk City School Board - First Reading Info
19. Resolution 2024/25-1: A Resolution Approving the Terms and Conditions of A Memorandum of Understanding Between eCamion USA, Inc. and the Suffolk City School Board for the Suffolk City School Board to Participate in Jule’s Network of Charging Stations for Electric Vehicles Funded by the National Electric Vehicle Infrastructure Formula Program (“Nevi”) Action
20. Resolution 24/25-2: A Resolution of the School Board for the City of Suffolk, Virginia Placing in Nomination the Name of James Robinson, Staff Reporter for the Suffolk News Herald, for the Statewide VSBA Media Honor Roll Action
21. Resolution 24/25-3: A Resolution of the School Board for the City of Suffolk, Virginia Authorizing the School Superintendent to Expend the Sum of $217,678.50 for High Quality Instructional Materials Approved by the State Action
22. Resolution 24/25-4: A Resolution of the School Board for the City of Suffolk, Virginia Approving an Award to HES Facilities, LLC. for Groundskeeping and Landscaping Services for the Suffolk Public Schools Pursuant to a Cooperative Agreement Action
23. Payment of Bills and Payroll - June 30, 2024 Action
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Non-Agenda Items 1. Travis McKinney - Re: School Safety and Other Concerns 2. Jonathan Rankin - Re: Payment of Bills and Payroll Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
MOTION TO GO INTO A SECOND CLOSED MEETING
1. Motion to Go Into a (Second) Closed Meeting Action
CERTIFICATION OF A SECOND CLOSED MEETING
1. A Resolution of Certification of the Second Closed Meeting of July 11, 2024 Pursuant to Section 2.2-3712 of The Code Of Virginia (1950), as Amended Action
ACTION ON A SECOND CLOSED MEETING
1. Action on Second Closed Meeting Item(s) Action
INFORMATION ITEMS
1. Accident Report June 2024 Info
2. Attendance Report - June 2024 Info
3. Capital Projects Financial Statement Info
4. Due to finalization of year end processes, the Financial Report for June 2024 (Information Item) is currently unavailable and will be included in the September 12, 2024 meeting agenda. Info
ADJOURNMENT
1. Adjournment of Meeting Info
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