Public Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 12/14/2023 TIME: 5:00 PM
Agenda Attachment
LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING (SCHOOL BOARD WORK SESSION)
1. Meeting Call to Order Info
2. CTE Report Info
3. SEAC Annual Report Info
MEETING RECESS
1. Recess of Meeting Info
7:00 PM PUBLIC BUDGET HEARING
1. Call to Order - Public Hearing on the 2024-2025 Operating Budget Info
2. Public Comments Regarding The 2024-2025 Operating Budget Info
3. Adjournment of Public Budget Hearing Info
RE-OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
3. Moment of Silence Info
4. The Mission of Suffolk Public Schools is to: * produce 21st century learners that will become productive citizens in society. * foster a dyamic, safe and nurturing learning environment. * partner with school community for the benefit of students and staff. * strengthen the school division by employing a highly qualified and diverse staff. * effectively and efficiently manage capital and human resources. * effectively communicate to increase community investment. Info
HOLIDAY PRESENTATION
1. Fine Arts Holiday Performance - NRHS Chorus - Directed by Karen Waddell Info
APPROVAL OF AGENDA
1. Approval of Agenda Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items *There are no speakers on agenda topics.* Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report: a. Superintendent Holiday Card Contest Winners b. SPS / United Way of South Hampton Roads Partner for "Reading Days with Elementary Schools" c. Freedom's Foundation of Valley Forge Essay Winners from LHS d. Three SPS Students Selected for the American Choral Directors Association (ACDA) Honor Choir e. Athletic Wins f. November Teacher Spotlight g. The Virginia Department of Education Awards Suffolk Public Schools with $198,715 for School Security Equipment h. Awards and Grants i. Suffolk Public Schools/STEM Century "It Takes a Village to Raise a 21st Century Graduate: Suffolk, VA Edition" Documentary Watch Party Info
2. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Payment of Bills and Payroll November 2023 Action
3. Budget Transfer #1 23/24 Action
4. Field Trip: KFHS - 9th -12th E-Sports Team- Winchester, Virginia; December 15-16, 2023. Action
5. Field Trip: LHS - Varsity Boys Basketball and Varsity Girls Cheerleaders - Elizabeth City, North Carolina; January 15, 2024. Action
6. Field Trip: LHS 9th - 12th Grade Center for Performing and Production Arts Students - Louisville, Kentucky; February 20-25, 2024 Action
7. Field Trip: KFHS - 9th -12th Jazz Band- Harrisonburg, Virginia; February 23-24, 2024 Action
8. Office of Student Services Report - December 2023 Action
9. Personnel Report - December 2023 Action
10. School Board Monthly Meeting Minutes of November 9, 2023 Action
UNFINISHED BUSINESS
1. Ordinance 23/24-27: An Ordinance Amending Chapter 2, Article 9, Section 2-9.5 entitled “Definitions; Certain Gifts prohibited; Acceptable gifts; Amount to be Adjusted Every Five Years; Gift returned to donor or donated to charitable organization” of the Policies of the Suffolk City School Board - Second Reading Action
2. Ordinance 23/24-28: An Ordinance Amending Chapter 3, Article 1, Section 3-1.2 entitled “Qualifications and Duties of the Superintendent” of the Policies of the Suffolk City School Board - Second Reading Action
3. Ordinance 23/24-29: An Ordinance Amending Chapter 4, Article 2, Section 4-2.2 entitled “Annual budget preparation” of the Policies of the Suffolk City School Board - Second Reading Action
4. Ordinance 23/24-30: An Ordinance Amending Chapter 4, Article 6, Section 4-6.3 entitled “Certification; Exceptions; Unauthorized Aliens; Discrimination Prohibited” of the Policies of the Suffolk City School Board - Second Reading Action
5. Ordinance 23/24-31: An Ordinance Amending Chapter 5, Article 2, Section 5-2.2:3 entitled “Threat Assessment Team Required; Team Members; Principal may provide information; Report to superintendent; Report to Department of Criminal Justice Services; Responsibility of school superintendent” of the Policies of the Suffolk City School Board - Second Reading Action
6. Ordinance 23/24-32: An Ordinance Amending Chapter 5, Article 5, Section 5-5.2 entitled “Adequate nutrition program required; annual agreements; eligibility determinations; public announcement required; amendments to policy” of the Policies of the Suffolk City School Board - Second Reading Action
7. Ordinance 23/24-33: An Ordinance Deleting Chapter 5, Article 5, Section 5-5.6 entitled “When no money on account; parent notification; negative balances in excess of $15.00; federal child nutrition funds” of the Policies of the Suffolk City School Board - Second Reading Action
8. Ordinance 23/24-34: An Ordinance Amending Chapter 5, Article 6, Section 5-6.3 entitled “Computer system provided; privilege not a right; superintendent to develop regulations to include guidelines; use must be consistent with education mission; no expectation of privacy; certain software use prohibited” of the Policies of the Suffolk City School Board - Second Reading Action
9. Ordinance 23/24-35: An Ordinance Amending Chapter 7, Article 4, Section 7-4.1 entitled “Certification free of tuberculosis; removal for failure to provide certification; rescreening for tuberculosis; School Board may require screening of all employees, volunteers and student teachers” of the Policies of the Suffolk City School Board - Second Reading Action
10. Ordinance 23/24-36: An Ordinance Amending Chapter 7, Article 4, Section 7-4.2 entitled “Requirements to be employed as a bus driver; persons registered as sex offender not eligible; annual documents required; first aid training etc. required; drug and alcohol testing program” of the Policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. Budget Adjustment #3 2023-2024 - Pending Approval at the City Council Meeting on 12/6/23 Action
2. Scheduling of 2024 School Board Organizational Meeting for 6:00 p.m., Thursday, January 4, 2024 at City Hall Council Chamber Action
3. Ordinance 23/24-15: An Ordinance Amending Chapter 1, Article 5, Section 1-5.9 entitled “Filing a Formal Complaint of Discrimination; Investigation; Action by superintendent; Appeal” of the Policies of the Suffolk City School Board - First Reading and Adoption Action
4. Ordinance 23/24-37: An Ordinance Amending Chapter 2, Article 2, Section 2-2.7:3 entitled “Committee authority; committee chair; roles and responsibilities of committee chair; notice of meetings; public access to committee meetings; rules of order” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
5. Ordinance 23/24-38: An Ordinance Adding Chapter 2, Article 2, Section 2-2.7:3.1 entitled “Rules of Order for meetings of School Board and Committees of the School Board; Governing Principles; Basic Principles; Basic Definitions; General Procedure for handling a main motion; General Rules of Debate” of the Policies of the Suffolk City School Board - First Reading and Adoption Info/Action
6. Ordinance 23/24-39: An Ordinance Amending Chapter 5, Article 2, Section 5-2.1 entitled “Written school crisis and emergency plan required; safety audits required” of the Policies of the Suffolk City School Board - First Reading Info
7. Ordinance 23/24-40: An Ordinance Amending Chapter 5, Article 2, Section 5-2.1 entitled “Written school crisis and emergency plan required; safety audits required” of the Policies of the Suffolk City School Board - First Reading Info
8. Ordinance 23/24-41: An Ordinance Deleting Chapter 7, Article 6, Section 7-6.3 entitled “Exemptions” of the Policies of the Suffolk City School Board - First Reading Info
9. Ordinance 23/24-42: An Ordinance Amending Chapter 7, Article 14, Section 7-14.1 entitled “Licensure Requirements; Provisional License and Military Service; Definitions” of the Policies of the Suffolk City School Board - First Reading Info
10. Ordinance 23/24-43: An Ordinance Amending Chapter 7, Article 20, Section 7-20.2 entitled “Certification requirement; not allowed to employ when convicted of violent felony etc.; fingerprinting and descriptive information required; costs for fingerprinting; sharing of criminal record information; when employment denied information to be provided to applicant” of the Policies of the Suffolk City School Board - First Reading Info
11. Ordinance 23/24-44: An Ordinance Amending Chapter 7, Article 20, Section 7-20.3 entitled “Search of registry of founded child abuse complaints; when applicant has resided in another state; when applicant denied employment; providing false information” of the Policies of the Suffolk City School Board - First Reading Info
12. Ordinance 23/24-45: An Ordinance Amending Chapter 7, Article 20, Section 7-20.4 entitled “Notice of arrest; employee convictions; placement of employee on probation by court; information appearing on criminal record; founded complaints of child abuse and neglect” of the Policies of the Suffolk City School Board - First Reading Info
13. Ordinance 23/24-46: An Ordinance Amending Chapter 7, Article 21, Section 7-21.2 entitled “Principal to secure substitute teachers; substitute teachers defined; qualifications for substitutes; temporarily employed teachers defined; rate of pay; part-time teachers; summer school teachers; homebound teachers; interns; student teachers” of the Policies of the Suffolk City School Board - First Reading Info
14. Ordinance 23/24-47: An Ordinance Amending Chapter 7, Article 26, Section 7-26.3 entitled “Professional Staff Development; professional development for teachers and principals; 2024-2025 school year training in science-based reading research; required participation by instructional personnel” of the Policies of the Suffolk City School Board - First Reading Info
15. Ordinance 23/24-48: An Ordinance Chapter 8, Article 17, Section 8-17.3 entitled “Homebound instruction required; limitations; medical forms required on file” of the Policies of the Suffolk City School Board - First Reading Info
16. Ordinance 23/24-49: An Ordinance Adding Chapter 8, Article 17, Section 8-17.3 entitled “Online courses allowed; must be enrolled in a public school; teachers licensed by the Board of Education; administrators must hold an advanced degree” of the Policies of the Suffolk City School Board - First Reading Info
17. Ordinance 23/24-50: An Ordinance Adding Chapter 8, Article 17, Section 8-17.4 entitled “Definitions” of the Policies of the Suffolk City School Board - First Reading Info
18. Ordinance 23/24-51: An Ordinance Amending Chapter 8, Article 18, Section 8-18.6 entitled “Agreement for postsecondary degree; counseling services for middle school students; dual enrollment courses encouraged subject to certain conditions” of the Policies of the Suffolk City School Board - First Reading Info
19. Ordinance 23/24-52: An Ordinance Amending Chapter 8, Article 37, Section 8-37.1 entitled “Standardized testing permitted; Disclosure of Race etc. not required; Limited exception” of the Policies of the Suffolk City School Board - First Reading Info
20. Ordinance 23/24-53: An Ordinance Amending Chapter 9, Article 5, Section 9-5.1 entitled “Ages of children required to attend; homebound instruction; other exceptions” of the Policies of the Suffolk City School Board - First Reading Info
21. Ordinance 23/24-54: An Ordinance Amending Chapter 9, Article 5, Section 9-5.2 entitled “Mandatory and discretionary release from compulsory school attendance requirement; special rule for children sixteen and above; failure to comply with alternative placement” of the Policies of the Suffolk City School Board - First Reading Info
22. Ordinance 23/24-55: An Ordinance Amending Chapter 9, Article 7, Section 9-7.1 entitled “Persons eligible for school admission; admission requirements; when tuition charged; foster care enrollment; children of persons on active military duty; additional requirements” of the Policies of the Suffolk City School Board - First Reading Info
23. Ordinance 23/24-56: An Ordinance Amending Chapter 9, Article 7, Section 9-7.3:2 entitled “Comparable Services; Transportation; Definitions” of the Policies of the Suffolk City School Board - First Reading Info
24. Ordinance 23/24-57: An Ordinance Amending Chapter 9, Article 11, Section 9-11.3 entitled “Prohibited Conduct; ineligibility for interscholastic competition; Intervention required when student involved in drug or violent incident” of the Policies of the Suffolk City School Board - First Reading Info
25. Ordinance 23/24-58: An Ordinance Amending Chapter 9, Article 14, Section 9-14.2 entitled “Possession of a controlled substance, etc., mandatory expulsion; prevention and intervention required” of the Policies of the Suffolk City School Board - First Reading Info
26. Ordinance 23/24-59: An Ordinance Amending Chapter 9, Article 18, Section 9-18.1 entitled “Definitions; Suspension or Expulsion, generally; grounds therefore” of the Policies of the Suffolk City School Board - First Reading Info
27. Ordinance 23/24-60: An Ordinance Amending Chapter 9, Article 20, Section 9-20.6 entitled “Physical examination requirement; reports placed in child’s health record” of the Policies of the Suffolk City School Board - First Reading Info
28. Ordinance 23/24-61: An Ordinance Amending Chapter 9, Article 20, Section 9-20.7 entitled “Student immunizations required; notice required; when child being home instructed; conditional enrollment; exemption” of the Policies of the Suffolk City School Board - First Reading Info
29. Ordinance 23/24-62: An Ordinance Amending Chapter 9, Article 20, Section 9-20.7:1 entitled “Homeless pupils; medically indigent children” of the Policies of the Suffolk City School Board - First Reading Info
30. Ordinance 23/24-63: An Ordinance Amending Chapter 9, Article 20, Section 9-20.8 entitled “Immunization Record; failure to complete required form; filing of report with local health department” of the Policies of the Suffolk City School Board - First Reading Info
31. Ordinance 23/24-64: An Ordinance Amending Chapter 9, Article 20, Section 9-20.9 entitled “Communicable diseases generally; confidential information; exclusion of students and employees” of the Policies of the Suffolk City School Board - First Reading Info
32. Ordinance 23/24-65: An Ordinance Amending Chapter 9, Article 20, Section 9-20.11:1 entitled “Prescription medications; Nonprescription Medications; Self-Administration of Medications; Sharing, borrowing etc., of medication prohibited; Self-Administration of Asthma medication and Auto-Injectable Epinephrine; school nurse trained in administration of epinephrine; ordered and trained administration of stock albuterol; superintendent to develop regulations” of the Policies of the Suffolk City School Board - First Reading Info
33. Ordinance 23/24-66: An Ordinance Amending Chapter 10, Article 3, Section 10-3.3 entitled “Request procedures; Responding to requests; Time for processing requests; costs for processing request; how charges are determined” of the Policies of the Suffolk City School Board - First Reading Info
34. Ordinance 23/24-67: An Ordinance Amending Chapter 10, Article 3, Section 10-3.5 entitled “Virginia Freedom of Information Act; public record defined; not required to create a public record; rights of citizens; making a request for public records; penalties for altering or destroying public records; School FOIA Officer; Training required; types of records; commonly used exemptions” of the Policies of the Suffolk City School Board - First Reading Info
35. Ordinance 23/24-68: An Ordinance Amending Chapter 10, Article 6, Section 10-6.1 entitled “Minimal intrusions; communications must be carefully reviewed; no approval for certain materials; superintendent to establish regulations; political communications; not to prohibit issue-oriented materials for classroom discussions” of the Policies of the Suffolk City School Board - First Reading Info
36. Ordinance 23/24-69: An Ordinance Amending Chapter 10, Article 15, Section 10-15.1 entitled “Minimal intrusions; communications must be carefully reviewed; no approval for certain materials; superintendent to establish regulations; political communications; not to prohibit issue-oriented materials for classroom discussions” of the Policies of the Suffolk City School Board - First Reading Info
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Non-Agenda Items 1. Michelle Ewell - RE: Buses 2. E. Rick Copeland - RE: Student Achievement and Great Support by Suffolk Public School System TEAM 3. Julpenia Hill - RE: Positive Narrative and Support of Suffolk Public Schools 4. Dr. Adriane Bradley-Gray - RE: Disparaging Remarks Made About SPS Staff & Students 5. Patrice Jones - RE: Disparaging Remarks Made About SPS Staff & Students 6. Asia Nelson - RE: Disparaging Remarks Made About SPS Staff & Students 7. Kathy Cross - RE: Disparaging Remarks Made About SPS Staff & Students 8. Gerald Vergott - RE: Safety of Children / Sexual Harassment Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
INFORMATION ITEMS
1. Accident Report November 2023 Info
2. Capital Projects Financial Statement Info
3. Financial Report November 2023 Info
4. Adult Education Report Info
5. Composite Index 2024-2026 Info
6. Pupil Teacher Ratio Info
7. SPS Condolences: 1. Sherri Lilley - Retired Teacher (2018) - 43 Years of Service - Passed Away 09/05/2023 2. Terry Bright - Teacher Assistant (SPED) - 1 Year of Service - Passed Away 11/11/2023 3. Sharon Price - Bus Driver - 10 Years of Service - Passed Away 11/30/2023 Info
ADJOURNMENT
1. Adjournment of Meeting Info
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